Are you a structured and service-minded coordinator who enjoys keeping things moving—especially when stakeholders, deadlines, and meeting materials all come together?
At BIMCO, the world’s largest shipping association, we are looking for a Team Coordinator to support the Deputy Secretary General responsible for Regulatory Affairs and to provide day-to-day administrative support to the Regulatory Affairs team.
About the role
As Team Coordinator in Regulatory Affairs, you will be the administrative backbone for the Deputy Secretary General and the team, ensuring meetings, committee work and internal processes run smoothly and professionally.
You will coordinate calendars, prepare and distribute meeting materials, write minutes, support committee governance, maintain structured records and be responsible for follow-ups across multiple stakeholders.
Key responsibilities
- Provide administrative support to the Deputy Secretary General (DSG), including managing calendars, meetings, and information flow
- Plan and execute joint biannual Marine Environment Committee (MEC)/ Maritime Safety & Security Committee (MSSC) meetings: handle all logistics, responsible for meeting papers, liaison with all stakeholders and writing the draft minutes
- Handle all necessary liaison with Chairperson/Chairperson’s PA and committee members, and arrange pre-meeting updates
- Manage the nomination process and onboarding procedure for new committee and Regulatory Affairs team members
- Work closely with the Secretary General’s PA especially regarding deadlines for proofread papers from Regulatory Affairs Department for BIMCO Executive/Board meetings
- Organise all the necessary regular internal meetings for the DSG and assist with annual team event planning
- Support the delivery of BIMCO events/seminars working with teams across the organisation, including regional offices
- Coordinate the meetings of the internal Policy & Strategy Group (PSG), manage the follow-up, maintain the correct version of PSG papers, observe deadlines for submission of PSG papers for committee meetings and subsequently handle the necessary updates
- Proofread and support submissions, papers, letters, articles etc plus; monitor annual objectives and budget adherence.
About you:
- Experienced in PA/EA and administrative coordination roles, ideally in an international and/or membership-based organisation
- Highly structured with strong attention to detail—confident in preparing, proofreading, formatting, and distributing meeting materials
- A strong communicator in both written and spoken English
- Comfortable working with committees and senior stakeholders—service-minded, professional, and discreet
- Able to prioritise and stay composed during busy periods whilst keeping an overview of multiple workstreams
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and confident maintaining structured records in line with data policies.
What we offer:
- Flexible working environment
- Joining a global team of highly experienced professionals
- An international working environment with strong exposure to maritime regulatory topics and stakeholders
- Friendly and inclusive working environment
- A central coordination role supporting senior leadership in the world’s largest shipping association
- A collaborative culture where professionalism, quality, and service matter
- A workplace with a clear purpose and a strong member-driven mission.
Practical information
Location: BIMCO, Copenhagen
Employment: Full-time
Start date: August 2026
Deadline for applying: 3 May 2026
Sounds interesting?
Please submit your application and CV (both in ENGLISH) to hr@bimco.org with Subject: Team Coordinator, Regulatory Affairs.
We will evaluate candidates who submit both documents on a continuous basis. If you have any questions, feel free to contact Zana Jaganjac, at zja@bimco.org.
We are an equal opportunities employer and strive to recruit the best person for the job regardless of gender, age, nationality, sexual orientation, or religious beliefs. We are proud of our diversity and see it as a genuine source of strength in our organisation.
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